The full picture
Everything your shop needs.
PrintPort covers the entire shop — production workflow, quoting, AI automation, customer experience, inventory, and multi-location management. No bolt-ons, no spreadsheets.
14-day free trial · No credit card required
Run the floor from quote to pickup.
Every job moves through a clear, consistent lifecycle. Your whole team sees exactly what's next.
Status pipeline
Every job moves through a clear, consistent lifecycle — New, Quote Sent, Approved, In Production, Ready, Delivered. Advance the status and customers are notified automatically.
A workflow your whole shop actually follows.
Kanban board
See the whole shop at a glance and move jobs by dragging. Drag-and-drop reordering keeps the board in sync with what's actually on the floor.
Your production floor, on one board.
Command-center dashboard
One screen for the day — pipeline counts, a filterable work queue (overdue, approve, quote, notify), the inbox, and the pickup shelf.
Walk in, see exactly what needs you today.
Pickup shelf & storage tracking
Know what's ready, where it's stored, and how long it's sat. Search by job number, customer name, or job title at the counter.
Nothing gets lost on the shelf.
Real-time updates
The app updates itself as work happens — statuses, messages, file thumbnails and preflight results appear instantly, no refreshing.
Live updates, zero refreshing.
Price it right, send it fast.
Consistent, repeatable pricing for every job — including bulk tiers, color levels, imposition, and per-customer discount rules.
Pricing engine
Accurate, repeatable pricing for printing, design and finishing — including bulk-quantity tiers, color levels (4/0 through 4/4), setup and rush fees, and discount rules.
Pricing that's consistent, not guesswork.
Imposition-aware quantities
Price by parent sheets or finished pieces — x-up imposition is handled automatically. Quote in whatever unit makes sense for the job.
Quote in sheets or finished pieces — the math just works.
Per-customer pricing & terms
Each customer carries their own discount rate, payment terms and tax treatment. Your rules apply automatically every time you create a job for them.
Your pricing rules, applied automatically.
Quotes & invoices with online approval
Send professional quotes and let customers approve online — every version is tracked. No back-and-forth emails, no lost paper quotes.
Send a quote, get a yes — online.
Let the inbox do the data entry.
AI reads emails and order forms, checks artwork, and keeps customers informed — so your team focuses on printing, not admin.
Email → job with AI
Customer emails turn into draft jobs automatically — title, quantity, specs and due date extracted for you. Attached artwork is linked to the draft and preflighted immediately.
Your inbox becomes your order desk.
OCR order forms
Emailed paper order forms — PDF or scan — are read and turned into jobs. No manual re-keying, even when customers fax or scan their old paper forms.
Even paper order forms key themselves in.
Automatic customer notifications
Customers are emailed automatically as their job advances — quote sent, approved, ready for pickup, and more. Configure templates per status with personalized variable substitution.
Customers stay informed without you lifting a finger.
Preflight file checks
Uploaded artwork is automatically checked for resolution, color mode and bleed — with live results that appear the moment the check is done, no manual refresh.
Catch artwork problems before they hit the press.
A portal your customers actually like.
Give customers self-service access without the phone calls — job tracking, file management, quote approval, and messaging, all in one place.
Branded customer portal
Customers track jobs in real time, approve quotes, upload and download files, and message your team — without picking up the phone.
Self-service that saves you phone calls.
Web request intake wizard
A guided public form captures complete job requests — specs, files, rush, proofing — and drops them in your queue, ready to convert to a print job.
Take orders any time from your own site.
One-click proof approval
Customers approve proofs from a secure link — no login required. Approvals are tracked and tied to the job record automatically.
Proof approvals in one click.
Inventory and customers, organized.
Track your stock, manage your customer book, and keep every team member working on the right jobs with the right access.
Paper & envelope inventory
Track stock, costs and reorder points for paper and envelopes, with a full transaction history tied to jobs. Low-stock alerts before you run out mid-job.
Know your stock before you run out.
Built-in CRM
A two-tier customer book — companies and contacts — with tags, priorities, payment terms and per-contact pricing. Tags flow automatically from jobs to customers over time.
Your customers, not just your orders.
Team roles & assignment
Assign jobs to team members and control access by role — company admin, location admin, or employee. The right access for every person on your team.
The right access for every team member.
Built for multi-location shops.
True isolation between locations, simple subscription billing, and a live workspace that updates itself as work happens.
Multi-location, truly isolated
Every location's orders, customers, and inbox stay completely separate and private — run them all from one login.
One company, many shops — cleanly separated.
Subscription billing
Free trials, simple plans, and secure in-app billing — invoices and receipts handled for you.
Straightforward plans, managed in-app.
Secure sign-in
Sign in with the Google or Microsoft account you already use — no new password to remember.
Sign in with the account you already use.
Real-time everywhere
The app updates itself as work happens — statuses, messages, file thumbnails and preflight results appear instantly, no refreshing.
A live workspace, not a static screen.
Get started
Ready to run your shop smarter?
Start your 14-day free trial today. No credit card required. Set up your first location in minutes.